Long Beach Transit

  • Grant Program Specialist

    ID
    2018-1234
    Category
    Finance and Budgeting - Capital and Grants Planner
  • Overview

    JOB SUMMARY

     

    Under the direction of the Manager, Government Relations, Capital Planning and Grant Programs, the Grant Program Specialist is responsible for researching, developing and administering federal, state and local grant applications to support capital and operating activities of the Agency. The Grant Program Specialist works closely with the Capital and Grants Planner and Senior Grant Accountant to ensure funds are expended within the various rules and regulations that are a condition of receiving such funding.

     

    OPEN UNTIL FILLED

    Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

     

    • Research and prepare grant applications seeking federal, state and local funding to support LBT’s capital program
    • Provide grant administration and project management oversight including the preparation of grant budget revisions and capital budget adjustments as necessary
    • Administer grants to ensure all project milestones and timelines are met and that expenditures are within scope and budget. Ensure grants are completed and closed on schedule
    • Review and approve purchase requisitions to ensure all project expenditures are within the scope of the approved grant funding
    • Develop, prepare and maintain internal and external reports/spreadsheets as required or requested by internal staff or funding sources including tracking spreadsheets or agency software to of project expenditures, project milestones and other project related information to communicate the accurate status of projects internally to management as well as externally to funding sources
    • Update and maintain project management database to include all grant and project information necessary to track grants, projects and funding from award through grant close-out
    • Develop, submit and administer grants through FTA electronic grant management system or other federal, state or local electronic grant management system, spreadsheet, database or related system as required to secure project and grant funding
    • Prepare and submit monthly, quarterly, semi-annual, annual or other progress reports as required by funding agency, coordinate project and expenditure updates with project managers, Senior Grant Accountant and other Agency staff as necessary to comply with grant reporting requirements
    • Monitor grants and capital projects to comply with all federal, state and local grant requirements
    • Ensure grant compliance through regular bi-monthly project management meetings; coordinating with project managers and other departments as needed to ensure timely implementation and completion of all grant funded activities
    • Prepare, submit, update and ensure all approved Agency projects are identified in regional planning documents including the Federal Transportation Improvement Program (FTIP), Long Range Transit Plan and the Short Range Transit Plan
    • Coordinate with Metropolitan Planning Organization and Regional Transportation Planning Association on grant and project matters
    • Secure federal, state and local funding for projects by preparing and filing all required applications and supporting documents within the specified time frames
    • Maintain working relationships with project managers and other internal departments and outside agencies to achieve timely completion of projects, ensure adequate funding and timely grant close-outs
    • Coordinate capital asset disposition with internal departments, prepare documentation and correspondence as necessary to federal, state or local funding source
    • Assist in the coordination of federal, state and local reviews related to grant activities including Federal Transit Administration (FTA) Comprehensive Review (Triennial Review) and other federal, state and local review or audits
    • Work closely with the Capital and Grants Planner and Senior Grant Accountant to manage all federal, state and local grant programs and expenditures
    • Negotiate with funding sources for favorable interpretations of rules and regulations
    • Create and maintain all grant and project files to support audit requirements
    • Become familiar with federal, state and local regulations pertaining to the administration of grant funds. Keeps current with any changes or updates to regulations and guidance. Must be able to understand and apply the various rules and regulations associated with each funding source, seeking new solutions and making sound decisions
    • Comply with all safety regulations as stated in the company safety program, and reports safety-related accidents, incidents, and unsafe work conditions. Attends safety-training programs as required

    • Other duties may be assigned

       

    Qualifications

    EDUCATION AND EXPERIENCE

     

    Minimum two years of responsible grant experience in a transit or public agency. A four-year college degree in public administration, business, project management or related field is required. Excellent oral and written presentation and communication skills are essential. Proficient with Microsoft Office software including Word, Excel, Access and PowerPoint. Excellent written, oral, and presentation skills required. The ability to effectively interface and establish/maintain effective working relationships with colleagues is critical.

     

    To perform this job successful, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

     

    This job description is not intended to be a complete listing of all the job duties required of this position, but to provide information on the general scope of the position.  

     

    SALARY STRUCTURE

    $5,350 - $5,944 month (DOQ), with excellent fringe benefits. Submit application, resume, and a current (within last 30 days) H-6 DMV printout (no exceptions).

     

    www.lbtransit.com/jobs

     

    An Equal Opportunity Employer: Successful candidate must pass company physical, drug and alcohol test.

     

     

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