Long Beach Transit

Grants Accountant

Finance and Budget - Staff Accountant


Under the direction of the Controller, the Grants Accountant handles all grant and project accounting, working closely with the Capital and Grants Planner, capital project managers, and various funding agencies.  This position assures each expenditure is charged against the appropriate project, meets all grant requirements, and is properly reimbursed.  In addition, the Grants Accountant is responsible for all internal and external reporting requirements and their timely submittal.


  1. Develops and maintains the Grants Financial and Project System. Responsible for all accounting entries, internal controls and balancing procedures
  2. Prepares necessary journal entries to reflect grant activity and prepares the monthly financial statements and analysis
  3. Evaluates and determines proper expenditure compliance. Includes reviewing all capital purchase requisitions and invoices to determine eligibility and availability of grant funding, applying comprehensive knowledge of all funding/grant agreements and project scopes
  4. Leads an annual review, in coordination with the executive leadership team, to assure compliance with all aspects required to receive Local Transportation Funds (LTF) and State Transit Assistance Funds (STAF)
  5. Conducts a comprehensive performance analysis annually to quantify and assess the efficiency of transportation activities to provide insight into current operations as well as trend analysis of operator performance in compliance with the Transportation Development Act (TDA)
  6. Coordinates annually with the executive leadership team the development and submittal of the Measure M Improvement Plan, the Municipal Operator Service Improvement Plan and the Proposition C Cost Effective Transit Security Plan
  7. Prepares and submits the income statement, capital additions to equity, operating data and balance sheet to the California State Controller’s Office annually
  8. Develops and implement and analyze project and grant performance metrics. Create, validate and analyze scorecards to report performance. Investigate and resolve software and data inconsistencies as appropriate. Provide effective solutions to enhance software and processes
  9. Leading and managing projects to analyze project performance which includes documenting processes, identifying collection methods, validating outcomes and delivering actionable business insights
  10. Partners with the Grant and Capital Planner in developing the annual capital budget
  11. Identifies, evaluates, determines and implements grant revisions/changes. Prepares and submits close-out documentation for all grant funded projects in accordance with applicable federal, state and local requirements
  12. Prepares and submits financial status, grant status and progress reports in compliance with federal, state, local and other funding agencies
  13. Develops and trains project managers in the proper coding of project expenditures and in the allowable expenditures
  14. Prepares and submits all invoices for grant funding and reimbursement. Works with pertinent officers of funding agencies to collect outstanding receivables and resolve any billing issues
  15. Prepares, organizes and maintains grant files and databases electronically to ensure complete documentation and a comprehensive audit trail
  16. Prepares annual single audit and triennial audit work papers. Reviews project manager submittals for compliance with regulations. Reconciles and makes adjustments as necessary to ensure compliance
  17. Negotiates with funding sources and auditors for favorable interpretations of rules and regulations
  18. Develops and maintains good working relationships with outside agencies and Company management
  19. Represents the Company at various meetings with outside agencies pertaining to grants and subsidies
  20. Is familiar with federal, state and local regulations pertaining to the accounting of grant funds. Keeps current with any accounting changes. Understands and applies the various rules and regulations associated with each funding source, identifies potential problems and seeks making sound decisions
  21. Complies with all safety regulations as stated in the company safety program, and reports safety-related accidents, incidents, and unsafe work conditions. Attends safety-training programs as required
  22. Other duties may be assigned





Minimum two years of experience in the area of accounting, project accounting or grants accounting. A Bachelor of Science Degree in Accounting is required. Excellent oral and written presentation and communication skills are essential. Advanced computer and analysis skills required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Salary Structure:


WAGE BAND G - Hiring range: $5,350 to $5,945 month (DOQ), with excellent fringe benefits. Submit resume, salary history. APPLY ONLINE,  (H-6 DMV printout within 30 Days UPON REQUEST).


An Equal Opportunity Employer

Successful candidate must pass company physical, drug and alcohol test.

Long Beach Transit 1963 E. Anaheim Street, Long Beach, California  90813



This job description is not intended to be a complete listing of all the job duties required of this position, but to provide information on the general scope of the position.  




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